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Rental Agreement

CO2 MASTERS LLC MASTER SERVICE AGREEMENT / RENTAL AGREEMENT

  1. ACCEPTANCE & VALIDITY
    This Agreement includes all the terms and conditions set forth herein, including any credit authorization, invoice, or waiver form attached. "Client" refers to the individual or company signing this agreement and any other individual or entity for whom CO2 Masters LLC (“CO2 Masters”) is directed to bill. By submitting an order or engaging in any rental with CO2 Masters, the Client agrees to be bound by the most current version of this Agreement. This Agreement becomes legally binding at the time the Client completes and submits the form, regardless of signature date. This Agreement auto-renews and remains in effect for each subsequent order or service request unless superseded in writing.

Digital Signature Acknowledgment:
The Client acknowledges and agrees that their digital signature submitted as part of the CO2 Masters customer application form shall serve as their legally binding signature for this Rental Agreement. This includes any typed, drawn, or otherwise electronically provided signature associated with their submitted customer application.

Order Responsibility Notice:
By submitting an order form, the Client acknowledges full responsibility for that order. Any order submitted—whether accidental or intentional—will be processed, fulfilled, and billed according to the terms herein. Clients are encouraged to carefully review all submission details prior to submitting an order, as all orders are treated as contractual commitments once received.

  1. ESTIMATE:
    This Agreement reflects an estimate based on information provided by the Client. Any additional equipment, services, or labor not listed here but provided by CO2 Masters will be billed at prevailing rates. Unless otherwise noted, pricing excludes taxes, shipping, and handling. Tax-exempt clients must provide a valid exemption certificate prior to billing. If not provided, applicable sales tax will be charged.

  1. EQUIPMENT RATES:
    Rental fees are based on daily, weekly, or monthly rates, with a minimum rental period of one calendar day. Any additional usage beyond the agreed rental period will be charged at CO2 Masters’ standard rates. Late returns incur a fee of $150/day for each compressed cylinder and $75/day for accessories. These rates are subject to change without notice. The Client authorizes CO2 Masters to charge the payment method on file for all applicable late fees. Late returns will also result in continued rental charges at the prevailing daily rate until equipment is returned.

  1. INSURANCE & LIABILITY:
    Insurance coverage for the use and transportation of compressed cylinders is the sole responsibility of the Client. CO2 Masters is not liable for any damage, injury, loss, or claims arising from the handling, storage, or use of its equipment. Clients must have a valid Certificate of Insurance (COI) naming CO2 Masters LLC as an additional insured for the full rental period. If the Client does not provide valid insurance, they must use a third-party insurer such as EventHelper.com to obtain one-time event coverage. Without such coverage, the Client agrees to release CO2 Masters LLC from any and all liability.

  1. SAFETY REQUIREMENTS & USAGE CONDITIONS
    Client agrees to follow all OSHA, NFPA, and local regulatory guidelines regarding the safe handling, transportation, and storage of compressed gas cylinders. This includes, but is not limited to:

  • Use of appropriate Personal Protective Equipment (PPE) including protective gloves, safety eyewear, and steel-toe shoes when handling tanks

  • Use of certified gas monitoring systems in enclosed or partially enclosed areas to detect potential oxygen displacement

  • Ensuring all personnel involved in transport, storage, or use of cylinders are trained and qualified

  • Confirming that all staff assigned by the Client to work with compressed cylinders are properly outfitted with the required gas monitoring and PPE gear

  • Proper ventilation in any enclosed space using compressed gas, meeting a minimum of 1.0 CFM per square foot for the room

  • Installation of gas detection systems set to alarm at 0.5% concentration or below 19.5% oxygen, with audible and visual alerts

  • Calibration and maintenance of all gas detectors per manufacturer instructions

  • Installation of emergency shutoff systems and appropriate vent piping directed outdoors for indoor stationary tanks

  • Secure storage of cylinders in an upright position and away from heat, sunlight, or electrical sources

  • Transport using proper equipment and approved lifting methods

Use of cylinders outside of approved industrial, food-grade, or entertainment purposes is strictly prohibited. CO2 Masters shall not be held liable for any consequences arising from unauthorized or improper use. Failure to follow safety protocols constitutes a breach of contract.

In the event of gas leaks or hazardous conditions, Client must notify CO2 Masters and emergency services immediately. Affected areas must be evacuated and all local safety protocols followed.

  1. EQUIPMENT HANDLING & MALFUNCTION DISCLAIMER:
    All handling and setup of compressed cylinders and accessories is the Client’s sole responsibility. CO2 Masters does not provide on-site staff or technicians unless otherwise agreed upon in writing. The Client agrees to use all equipment properly and in accordance with industry standards and all instructions provided by CO2 Masters. Equipment must not be altered or serviced by the Client or any third party. CO2 Masters does not own or manufacture gas cylinders; any malfunction is the responsibility of the distributing vendor.

6A. DELIVERY LIABILITY – THIRD PARTY SERVICES
CO2 Masters LLC may coordinate logistics and delivery of compressed cylinders through third-party carriers or freight providers. CO2 Masters does not directly perform transportation services unless otherwise agreed upon in writing. As such:

  • Any damage, delay, or loss occurring during transit is the responsibility of the transportation vendor performing the physical delivery.

  • The Client remains responsible for selecting secure, reputable vendors when coordinating their own delivery or return of equipment.

  • If the Client opts to use a third-party carrier not arranged by CO2 Masters, all liability for damages, loss, or mishandling rests solely with the Client and the chosen delivery provider.

  • CO2 Masters is not responsible for delays, improper handling, or accidents caused by third-party logistics vendors.

  • Client agrees to file any applicable claims directly with the carrier used and indemnifies CO2 Masters from all legal or financial responsibility arising from shipping-related issues.

  1. DAMAGE, THEFT, OR LOSS:
    The Client is responsible for all rented equipment from the time of delivery until it is returned to CO2 Masters. Any lost, stolen, or damaged equipment will be billed to the Client at full replacement value. If equipment is damaged but repairable, the Client is responsible for the cost of repairs plus any applicable rental fees incurred during the repair period. This includes damage incurred during Client-arranged transportation or by third-party carriers not under direct employment of CO2 Masters LLC (see Section 6A).

  1. EQUIPMENT FAILURE:
    All equipment is tested and verified for performance prior to delivery. CO2 Masters makes no guarantee that equipment will be free of defects beyond normal industry standards. In the event of malfunction, the Client must immediately notify CO2 Masters. CO2 Masters will make a reasonable effort to remedy the issue; however, CO2 Masters shall not be liable for any consequential losses due to equipment failure.

  1. PAYMENT TERMS & DEPOSITS:
    A deposit of at least 50% is required to secure equipment for an event. Final balance is due before delivery or pickup. For orders placed within 30 days of the event, full payment is due immediately. All payments are non-refundable within 30 days of the event date. At management’s discretion, a credit may be offered for use within 365 days. Any deposit collected from the Client that is not explicitly requested for refund in writing within 30 days of delivery will automatically be converted into company credit. This credit will be applied toward future orders or used to pay down any open invoices. Company credit expires after 12 months from date of conversion. Standard security deposits: $200 for up to 4 cylinders, $250 for more than 4. Deposits may be waived for active membership accounts.

  1. CHANGES & CANCELLATION:
    Any changes to the event date, location, or rental requirements must be submitted in writing no less than 14 business days prior to the event. Cancellations made within 30 days of the event are non-refundable. Additional fees may apply if custom orders or materials have been prepared. All cancellations must be in writing.

  1. PERMITS & REGULATIONS:
    It is the Client’s sole responsibility to secure all necessary venue or municipal permits, including fire marshal clearance if applicable. CO2 Masters may assist upon request, but assumes no liability for missed permits or denied entry.

  1. INDEMNIFICATION & HOLD HARMLESS:
    The Client agrees to indemnify and hold harmless CO2 Masters LLC and its affiliates, officers, and employees from any and all claims, lawsuits, penalties, damages, environmental harm, and legal fees arising from the use, misuse, transport, installation, or storage of rented equipment or gases. This includes injury, property damage, and third-party liability.

  1. LIMITATION OF LIABILITY & PERIOD OF ACTION:
    CO2 Masters shall not be liable for any indirect, incidental, punitive, or consequential damages, including lost profits, missed opportunities, or event disruptions. Any claim or cause of action arising out of this Agreement or related to the services provided must be brought within three (3) months of the event giving rise to the claim. Failure to bring a timely claim will result in a complete waiver of all rights to legal recourse.

  1. FORCE MAJEURE:
    CO2 Masters shall not be held responsible for delays or failure to perform due to circumstances beyond its reasonable control, including but not limited to: acts of God, fire, flood, earthquake, hurricane, epidemic or pandemic, war, terrorism, labor disputes, transportation delays, equipment shortages, supplier defaults, or governmental regulations. If such an event occurs, CO2 Masters may, at its discretion, delay performance or terminate this Agreement without penalty or liability.

  1. WEATHER POLICY:
    CO2 Masters performs rain or shine. In the event of inclement weather, the Client agrees to proceed with full payment of the contract. CO2 Masters guarantees performance unless conditions are deemed unsafe by CO2 Masters or emergency officials.

  1. GOVERNING LAW:
    This Agreement shall be governed by and interpreted in accordance with the laws of the State of Georgia. Any legal disputes shall be resolved in the courts of Gwinnett County, GA.

  1. SUPERSESSION:
    This Agreement supersedes any prior agreements, verbal or written, between the parties. All previous terms, if not reaffirmed in this document, are void.

  1. FINAL ACKNOWLEDGEMENT:
    By submitting any order to CO2 Masters, Client acknowledges they have read, understood, and agreed to the terms outlined in this Agreement and assume full responsibility for all aspects of the rental and use.

Client Name: _________________________
Signature: ___________________________
Date: ________________

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